Chief Accountant

Kampala, Uganda

Our client, Uganda Tea Corporation has been a leading tea producer and exporter in Uganda for over 35 years. With three estates (Kasaku, Salama, and Luwala) situated within a 75km radius of Kampala, the company has over 2,500 Ha of land area of which about 1,250 Ha is currently utilized for Tea growing, over 400 Ha under forestry, and 400 Ha under Coffee. The company employs a team of over 1,800 employees who contribute to the company’s growth and development.

Primary role
Reporting to the Chief Operations Manager, The Chief Accountant is charged with the responsibility to plan, develop, and coordinate the implementation of the Finance & Accounting function, policies, and systems to ensure the achievement of the company’s strategy, compliance requirements, and best practices.
The position is based at Kasaku Estate – about forty-five (45) kilometers from Kampala.

Key responsibilities and duties

Supervise, and manage the performance of subordinate staff in line with the Company’s financial guidelines and Human Resource Manual
• Develop work plans and set performance targets for subordinate staff.
• Assess staff requirements and initiate /or make recommendations for filling the gap
• Setting up an enabling environment for staff performance, coach and mentor staff
• Carry out scheduled staff appraisals.

Prepare Management Accounts, tax returns, statutory returns, and any other financial reports required by the management.
• Prepare monthly, and quarterly management accounts
• Prepare the periodic financial statements
• Prepare accounts information and reports may be required by management or Board of Directors.

Enforce and monitor adherence to financial controls and safety measures in line with the Company’s financial guidelines and procedures
• Follow-up and ensure company cash and personnel handling the cash are safe at all times.
• Supervise the daily posting of finance-related data and data from departments.
• Follow-up and ensure daily submission of financial reports
• Ensure that all accounting records are filed and well kept.
• Follow-up and ensure regular backup of accounts/financial data

Verify the authenticity and accuracy of payments.
• Code payment vouchers before they are posted
• Check journal vouchers before they are posted
• Make required journal vouchers
• Ensure that authorization procedures are consistently followed and the transaction is approved in accordance with company policy.

Manage debtors’ and creditors' accounts in line with the Company’s finance policy and guidelines
• Ensure that the supplier’s and contractor’s payments are calculated on time for payment.
• Check Debtors' and Creditors' accounts to ensure that the balances are correct.
• Follow-up on recovery of debts and any reimbursements, for example, from insurance.

Monitor the preparation of the payroll in line with UTCL finance guidelines and policies
• Ensure payrolls and muster rolls are prepared on time for payment
• Follow-up on timely submission of statutory reports like V.A.T, P.A.Y.E, and N.S.S.F
• Follow-up on recovery of debts from staff (Special advances)

Monitor bank transactions and maintain an up-to-date record of all transitions
• Receive bank statements, verify and reconcile with accounts records.
• Correct and follow up on any variances to reflect the true position.
• Liaise with banks and confirm payments to the Company’s accounts.

Respond to internal and external inquiries and queries in liaison with the General Manager.
• Provide the Internal and External Auditors with accounts information and data as per requests made

General Administration
• Register and follow up on insurance matters
• Register and follow up on Legal Requirements with the company Lawyers.
• Supervise the deployment of private security firms Uganda Police inclusive.
• Managing emails and IT-related procedures & Ensuring that routine backups are made on time.

Other Duties
• Any Other Duties as may be assigned by Management.

Qualification and Experience:
• Bachelor’s degree in Finance, Accounting (or related discipline)
• A fully qualified professional Accountant (CPA or ACCA)
• At least three (3) years of experience in a Finance/Accounting role with a reputable organization.

Skills and Abilities:
• Leadership Skills
• Planning skills
• People management skills
• Communication skills
• Analytical skills
• Good interpersonal skills
• Problem-solving skills.